Forms & Policies

Although our Museum is now also known as the Natural History Museum of Utah, Collections & Research will continue to use the UMNH acronym for all collections activities. Any question please email the UMNH Registrar's office at

Repository Forms

Please read the Repository Policy and Procedures in preparation for applying. (Please note that these policy and procedure are currently being revised. We will have updated versions in  May 2017, at which time there will be a slight increase to the repository fees. However all scheduled drop-offs that occur prior to that publication will be charged the current published rates. Please check back to this page regularly for updates.) Repositors will be held to the standards published at time of drop-off.

1. Repository Agreement Request Form- 2017

This form is the first step in the process of entering into a 2017 repository agreement with UMNH. You will need have or create an account (sign-in) then return to this page to continue. Please do not make multiple submissions. We must have an update of your organization’s last agreement to process a new year’s request. This can be a statement (e.g. Organization XYZ made no collections under agreement UMNH.R.2016.xx) in the notes section of the webform, however you MUST include the previous year’s agreement number. If collections were made, an accession # request must be filed (see step 2 below), prior to a new year’s repository agreement request. Upon paying, you will receive a confirmation that the form was submitted. Forms will not be processed without the submission of all pertinent information as detailed on form. Please allow 2 weeks to process, slightly longer at year’s end.

 2. Accession Number Request Form, Field Collection

Please note these forms are now specific to type of collection. Use these forms when requesting an accession number for fieldwork generated collections.  This form must be completed and submitted to the Registrar's office at the end of each annual field season if collections were generated. As a part of all submissions, a copy of your permit(s) must be attached. Allow at least two weeks for processing.

Paleontology accession # request - All Paleo submissions require a preliminary inventory, a template can be downloaded here as an Excel sheet (updated March 2016). Only preliminary inventories in the template format will be accepted. This will need to be attached in the webform. 

Anthropology accession # request - While a preliminary inventory is not required for Anthro submissions, please download the Anthro reposit template spreadsheet and instructions for use while prepping your collections for reposit. This spreadsheet is required at drop-off.

 3. Reposited Collections Checklist Form

Use this form (previously called the Inventory Form) to accompany collections at drop-off of collections.  When repositing collections, schedule an appointment with the Registrar's office at least two weeks in advance.  Appointments must be scheduled so that BOTH the registrar and collection manager are present. Complete a Checklist form for each accession number assigned and submit a form prior to drop off, to ensure everything is in order. Then bring a copy of the form, required fees and collections to your scheduled appointment at UMNH. Again, be advised, repositors will be held to the standards published at time of drop-off.

Destructive Analysis Request Form

Use this form to request permission to conduct partial or complete destructive analysis using UMNH collections.  Requests must be approved before loan paperwork can be processed.  Submit a complete, signed form in conjunction with a current CV and research proposal to the appropriate Curator or the Registrar's office.

CITES/ ESA Permit Request Form

Use this form to request permission to use NHMU issued permits to internationally import/export any CITES listed endangered flora and fauna between CITES permitted institutions as part of a scientific exchange. Requests must be approved before permit documents will be made available for use. Submit a complete, signed form in conjunction with all the information in top right box of form to the appropriate Curator or the Registrar's office for review by the NHMU Collections and Research committee.

Image Reproduction Request Form

Use this form to request permission to use images of objects from the UMNH collections for electronic or printed publication.  Please allow two - three weeks for processing. Submit a complete form to the Registrar's office.

Collections Management Policy